Legal

Privacy Policy

How we collect, use, and protect your personal information

Last updated: 09.07.2025

Introduction

At Dilmach CRM ("we," "our," or "us"), we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our customer relationship management platform and related services.

By using our services, you agree to the collection and use of information in accordance with this policy. We will not use or share your information with anyone except as described in this Privacy Policy.

Information We Collect

Personal Information

We collect information you provide directly to us, including:

  • • Account information (name, email address, phone number)
  • • Company information (company name, industry, size)
  • • Profile information and preferences
  • • Payment and billing information
  • • Communications with our support team
  • • Customer data you input into our CRM platform

Usage Information

We automatically collect certain information about your use of our services:

  • • Device information (IP address, browser type, operating system)
  • • Usage patterns and feature interactions
  • • Log data and error reports
  • • Performance metrics and analytics
  • • Cookies and similar tracking technologies

How We Use Your Information

We use the information we collect for various purposes, including:

  • • Providing and maintaining our CRM services
  • • Processing transactions and managing your account
  • • Improving our platform and developing new features
  • • Providing customer support and technical assistance
  • • Sending important updates and security notifications
  • • Analyzing usage patterns to optimize performance
  • • Preventing fraud and ensuring platform security
  • • Complying with legal obligations and regulations

Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except in the following circumstances:

Service Providers

We may share information with trusted third-party service providers who assist us in operating our platform, conducting business, or serving our users. These providers are contractually obligated to keep your information confidential and secure.

Legal Requirements

We may disclose your information when required by law, court order, or government regulation, or when we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction. We will notify you of any such change in ownership or control.

Data Security

We implement industry-standard security measures to protect your personal information:

  • • End-to-end encryption for data transmission
  • • Secure data storage with encryption at rest
  • • Regular security audits and vulnerability assessments
  • • Multi-factor authentication for account access
  • • Employee training on data protection practices
  • • Compliance with SOC 2 Type II standards

While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security but are committed to maintaining the highest standards of data protection.

Your Rights and Choices

You have certain rights regarding your personal information:

  • • Access and review your personal information
  • • Update or correct inaccurate information
  • • Delete your account and associated data
  • • Export your data in a portable format
  • • Opt out of marketing communications
  • • Restrict certain processing activities

To exercise these rights, please contact us at privacy@dilmach.com. We will respond to your request within 30 days.

Cookies and Tracking

We use cookies and similar technologies to enhance your experience and analyze platform usage. You can control cookie settings through your browser preferences, though disabling certain cookies may affect platform functionality.

We use the following types of cookies:

  • • Essential cookies for platform functionality
  • • Performance cookies for analytics and optimization
  • • Preference cookies to remember your settings
  • • Security cookies for fraud prevention

International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure that such transfers comply with applicable data protection laws and implement appropriate safeguards, including standard contractual clauses approved by relevant authorities.

Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected such information, we will take steps to delete it promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on our website and sending you an email notification. Your continued use of our services after such changes constitutes acceptance of the updated policy.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Email: privacy@dilmach.com

Address: Çınar Cad.No:22/B Büyükada TCKN: 31053704880
ADALAR/İSTANBUL

Data Protection Officer: dpo@dilmach.com